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Task Manager Spreadsheet Template

Post by Jenny | July 17, 2019 | Spreadsheet Template, Spreadsheets | 5993 Views | No Comments

Task Manager Spreadsheet Template– The best Excel project management templates

Optimize the monitoring of your projects with Excel templates for project management ready to use. The interesting thing about a template is that you have a starting point that you can use again and again. You don’t have to create a framework every time you want to inform the interested parties, communicate the status or follow up on the problems, the base is already built and you just have to add the project information.

In this article you will find the best Excel templates for project management that you can download for free. We will also see the different types of templates and when to use each one and learn to create a project management template from scratch in Excel.

We will also show you how to use the project management templates in Smartsheet, a work management tool inspired by a spreadsheet that facilitates project tracking and is more collaborative than Excel.

Task Manager Spreadsheet Template

Template for project with Gantt chart
Gantt Chart Project Excel ES

A Gantt chart is one of the most common templates used by project managers. A Gantt chart takes the names of the tasks, start dates, end dates and durations and transforms them into a horizontal waterfall chart. You can quickly visualize the order in which tasks should be executed and which tasks depend on each other. A Gantt chart is especially effective when managing a complex project with many dependencies.

The capabilities of the interactive Gantt diagrams in Smartsheet allow you to easily visualize your project. You can customize the diagram with different colors and symbols to indicate the status or use the conditional format to highlight the tasks of some team members. Activate the critical path to identify the dependencies between the tasks and see which tasks directly affect the project’s completion date. Share the Gantt chart with your team or customers so everyone is on the same page.

Gantt Chart Project Smartsheet EN

Create your Gantt chart in Smartsheet

Project tracking template
Project Tracker Excel EN

Gather all the project information in a central place, so that everyone involved knows exactly where to look for important details. With the project tracking template, you can add tasks, status, priority, deliveries, deadlines, costs, hours and more to the entire project. If you are managing a large project, a project tracking template will help you keep everything organized.

Smartsheet makes it easy for your team to collaborate in real time and keep up to date on the progress of the project. You can update the project, reassign a task, set a date and more in an intuitive visual design.

Project Tracker Smartsheet EN

Track your project on Smartsheet ‌

Agile project plan template
Agile Project Plan Excel ES

An agile project plan is based on characteristics. The plan calculates how long it will take to deliver each function, without much detail on how it will be delivered. And because the project plans focus on characteristics, you can group similar characteristics in sprints.

An agile project plan is always changing. Once the plan is developed, the project team needs to maintain it and update the status and deadlines appropriately.

Also known as agile project planning, this template allows you to add your tasks, responsible, start dates, delivery dates and status. The duration of each task will be calculated automatically. This template also includes a Gantt chart (a visual representation of the project’s calendar), which will be automatically adjusted when you add your own data to the table.

Smartsheet offers a project template designed for basic agile projects. Plan and manage sprints, product features and tasks and use the built-in Gantt chart to see your project in a timeline view. Your team can update progress, track deliveries, store files and set alerts, all on a shared sheet.

Agile Project Plan Smartsheet EN

Manage your agile project on Smartsheet ‌

Project budget template
Project Budgeting Excel ES

Make sure you meet the budget throughout the project by tracking labor, materials, fixed costs and actual costs. A budget template helps you to be careful with the expense and allows the other team members to know if they are within the plan. This template is useful for any project, regardless of size.

Download the Excel template for project budget

Track the project and budget execution at a central location with Smartsheet. This project template includes the status summary, the budget, the variation of the plan and a Gantt diagram with dependencies. You can easily compare current and actual labor data, materials and other costs.

Project Budgeting Smartsheet EN

Manage the project budget in Smartsheet

Task List Template
To Do List Excel ES

With so many moving parts in a project, a task list helps you focus on the most important tasks. You can manage due dates daily, hour by hour and see your priorities throughout the week. Use a task list template if you need to organize individual tasks.

Create a centralized view of all your responsibilities in various projects with a list of tasks in Smartsheet. Share the sheet with your team to create transparency, track the status of the task with customizable symbols and mark high priority items to make sure you don’t leave any tasks out.

To Do List Smartsheet EN

Manage project tasks in Smartsheet ‌

Project timeline template
Project Timeline Excel ES

A timeline helps you visualize complex information in an easy to understand way. You can track progress, identify potential delays, control how long it takes to complete project tasks and more. A project timeline is ideal for projects of any size, especially when it is necessary to share the status with external collaborators or with the people involved.

Smartsheet has a timeline template designed for simple project plans with tasks, subtasks and a timeline view of the Gantt chart. Your team can easily update progress, track results and check status anytime, anywhere.

Project Timeline Smartsheet EN

Manage the project calendar in Smartsheet ‌

Problem Tracking Template
Issue Tracker Excel ES

It is easy for some problems to go unnoticed when a project is managed. However, if these problems are not resolved, they can delay your entire project and affect the results. Using a problem tracking template helps you quickly identify problems and assign owners so you can solve them as soon as they arise. Use this template if you are managing a medium or large project that involves many changes.

Track problems and errors with the simple Smartsheet tracking template. Create a customizable web form for staff, evaluators or customers to record problems and manage all entries in a central location. Then prioritize and coordinate the responses until each issue is closed.

Issue Tracker Smartsheet EN

Track project problems with Smartsheet ‌

Project hours control template
Project Timesheet Excel ES

Get a quick snapshot of resource allocation with a time control template that allows the entire project team and the people involved to see the level of commitment of each person. Weekly track the availability of resources to see who has extra time and who extends too much. A time control is effective when dozens of resources are managed in a large project.